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Invoices Received

Here you can enter the invoices you receive from your suppliers for purchases made on credit and to automatically post the purchase transactions to your General Ledger. 

Note that your Accounting module should have been activated by setting the beginning of the financial year at the menu System->Configuration->Accounting.

How to record Invoices received from Vendors

To record an invoice received from a vendor (Creditor) you go to Accounts->Purchases and Sales->Invoices Received and a screen like the one below shows up:

• Invoice from:Enter your Vendor's ID number (Creditor's ID), e.g.,"KA/00001"or you can click on the ellipsis button to select the creditor from the Creditor's Selection Screen that will show up:

Note that the vendor should have been registered at Accounts->Purchases and Sales->Creditors.

• Currency: Select the currency in which the invoice is quoted, e.g, "UGX".
• Voucher No.Enter the voucher number in this textbox, e.g., "9887".
• Invoice Details:Enter the invoice details, e.g., "Purchase of a new double Cabin".
• Issue Date: Enter the date when the invoice was received e.g., "31/01/2014".
• Due date: Enter the date when the invoice is expected to be paid off, e.g., "28/02/2014".
• Link to Invoice: If the vendor also happens to be a client of your organization, you can click on the Choose button to select him to link the invoice to his accounts. This will enable you to make payments directly to his savings accounts rather than making cash or cheque payments to him when paying off the invoices.

• Add Line: Click this button to fill in the details for the items that will appear on the invoices line by line. The line in the table becomes highlighted and you will be able to enter the details accordingly.

Note that if you have several items on the invoice, continue with Add line until all have been entered.

• Total VAT This text box will automatically show the total VAT charged for all the items included on the invoice.
• Total amount: This text box will automatically show the total amount of all items included on the invoice, e.g., "25,000,000".
• Remove: If you want to remove an item from the invoice, click on that line item and then click on this button to exclude it from the invoice.
• Print: You can click on the Printcommand button to view\print the invoices and keep them for future reference.

You can also reprint/modify/delete a previously saved invoice by clicking on the Search Creditor's Invoice button to retrieve it and then making the necessary changes or modifications before saving it again.

Click on the Save button to register the invoice and on the Cancel button to exit.

Related Topics

Contact LPF live support for more information
This service requires an Internet connection.